Free Payslip Generator Kenya
Generate itemized employee payslips with statutory deductions in seconds.
Staff & Compensation Information
Official Payslip & Earnings Advice
Earnings
Deductions
Confidential document generated for payroll record purposes.
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Payslip Generator & Salary Breakdown Guide for Kenya
The Kenya Payslip Generator calculates your official employee earnings, statutory deductions, and take-home pay based on the Employment Act 2007, Kenya Revenue Authority (KRA) PAYE tax brackets, the Social Health Insurance Act 2023 (SHIF 2.75%), Affordable Housing Levy (AHL 1.5%), and NSSF Act No. 45 of 2013. The tool aggregates basic salary and allowances to determine gross pay, computes all mandatory deductions, subtracts voluntary items (SACCO, loans), and produces your official itemized payslip advice.
How to Use the Kenya Payslip Generator
Enter employer corporate name, staff name, employee ID, KRA PIN, and payroll month.
Input basic monthly wage, house allowance, commuter allowance, and overtime in Kenyan Shillings (KES).
Enter KRA PAYE tax, NSSF Tier I/II, SHIF (2.75%), Housing Levy (1.5%), and SACCO contributions.
Review the live confidential payslip slip and print or share instantly via WhatsApp or PDF download.
Understanding Your Kenyan Payslip
What is Gross Salary vs Basic Pay?
Basic pay is the base contracted wage. Gross salary is the sum of basic pay plus all cash allowances (housing, commuter, medical allowances, and overtime). All statutory deductions (PAYE, NSSF, SHIF, Housing Levy) are derived from gross compensation.
What is Net Take-Home Pay?
Net salary is the residual cash deposited directly into the employee bank account (KCB, Equity, NCBA, Stanbic, Co-op) or M-Pesa account after all statutory and voluntary deductions have been subtracted.
What Deductions Are Included?
Compulsory statutory deductions include KRA PAYE tax, NSSF pension (Tier I & II), Social Health Insurance Fund (SHIF 2.75%), and Affordable Housing Levy (1.5%). Voluntary deductions include SACCO savings and staff loan repayments.
How Salary and Deductions Are Calculated in Kenya
Kenyan payroll operates according to KRA statutory progressive brackets and social health/housing contribution formulas:
Gross Remuneration = Basic Pay + House Allowance + Commuter Allowance + Overtime
Total contracted earnings before statutory and voluntary deductions.
NSSF Tier I (6% up to KES 8k) = Min(Gross × 0.06, KES 480.00)
NSSF Tier II (6% KES 8k-72k) = Min(Gross - 8,000, 64,000) × 0.06
SHIF (2.75%) = Gross × 0.0275 | AHL (1.5%) = Gross × 0.015
Taxable Pay = Gross Remuneration - (NSSF Tier I + Tier II)
Gross PAYE = Progressive KRA Brackets (10% to 35%)
Net PAYE = Max(0, Gross PAYE - Monthly Relief KES 2,400.00)
Net Pay = Gross - (Net PAYE + NSSF + SHIF + Housing Levy + Voluntary Deductions)
Net take-home amount deposited into bank account or M-Pesa.
Moniest uses the applicable Kenyan rules and statutory thresholds for the 2026 tax period.
Kenya Payslip Worked Example: KSh 80,000.00 Monthly Remuneration
Consider an employee in Nairobi earning a basic salary of KSh 65,000.00 plus a KSh 15,000.00 house allowance (Gross: KSh 80,000.00). The statutory calculation operates as follows:
Calculator Assumptions
- Tax Year: Based on the 2026 KRA individual income tax bands and Finance Act provisions.
- Personal Relief: Standard resident individual personal relief of KSh 2,400.00 per month is applied.
- SHIF & Housing Levy: Compulsory 2.75% SHIF and 1.5% Affordable Housing Levy calculated on gross pay.
- Estimate Disclaimer: Results are estimates for payroll advisory purposes and do not substitute for official KRA tax assessments.
Tax and Calculation Information
| Item | Details |
|---|---|
| Country / Jurisdiction | Kenya |
| Currency | KES (KSh) |
| Tax Assessment Year | 2026 KRA PAYE Tables |
| Statutory Framework | Employment Act 2007, Income Tax Act, Social Health Insurance Act 2023, Affordable Housing Act 2024 |
| Primary Revenue Authority | Kenya Revenue Authority (KRA) |
| Last Verified | September 2026 |
Tax rules can change. Check the applicable KRA and Ministry of Labour guidance for your specific circumstances.
Frequently Asked Questions About Kenyan Payslips
Yes, under Section 30 of the Employment Act 2007, an employer must provide a written statement of wage particulars (payslip) on or before payday.
The payslip must clearly itemize the employee gross earnings, basic pay, allowances, statutory deductions, voluntary deductions, and net wage paid.
Under the Social Health Insurance Act 2023, SHIF is calculated at a flat 2.75% of the employee gross monthly remuneration (subject to a minimum statutory contribution of KSh 300.00).
Unlike former NHIF graduated tables, SHIF has no upper monetary ceiling and applies progressively across all wage levels.
Under the Affordable Housing Act 2024, the employee contributes 1.5% of gross monthly salary, matched by a mandatory 1.5% employer contribution (total 3.0%).
The levy is deducted at source by employers and remitted to KRA by the 9th day of the subsequent month.
NSSF Tier I applies 6% of pensionable earnings up to the Lower Earnings Limit (KSh 8,000 = max KSh 480), while Tier II applies 6% on earnings between KSh 8,001 and KSh 72,000 (max KSh 3,840).
Employers match both Tier I and Tier II contributions equally on behalf of the employee.
No, under Section 19 of the Employment Act 2007, an employer cannot make deductions from wages unless authorized by written law or with the express written consent of the employee.
Total authorized deductions cannot reduce the employee net take-home pay below one-third (33.3%) of their monthly basic wage (the statutory Two-Thirds Rule).
Yes, under the Kenya Information and Communications Act (KICA) and Employment Act provisions, electronic PDF payslips delivered via secure channels are legally valid.
Employees must have reliable digital access to store and download their confidential payslip advice slips.
Related Financial Tools for Kenya
Sources & Methodology
The calculation methodology and country-specific rules used by this tool are based on official information from relevant regulatory authorities:
- Kenya Revenue Authority (KRA): Income Tax Act (Cap 470), PAYE Brackets, and Personal Relief Guidelines.
- Ministry of Labour & Social Protection: Employment Act 2007 & NSSF Act No. 45 of 2013.
- Social Health Authority (SHA): Social Health Insurance Fund (SHIF) 2.75% regulations.
- State Department for Housing & Urban Development: Affordable Housing Act 2024 (1.5% Levy).
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